MSG Team's other articles

12711 Change Management – Meaning and Important Concepts

The business landscape of the 21st century is characterized by rapid change brought about due to technological, economic, political and social changes. It is no longer the case that the managers and employees of firms in this decade can look forward to more of the same every year. In fact, the pace of change is […]

11075 Role of Communication in Negotiation

Communication plays an important role in negotiation. What is negotiation ? Negotiation is nothing but a discussion among individuals to reach to an alternative which would satisfy all. How is an effective discussion possible ? Only through communication. An effective communication is directly proportional to an effective negotiation. The better the communication is the better […]

9557 Houses Path Goal Theory

The theory was developed by Robert House and has its roots in the expectancy theory of motivation. The theory is based on the premise that an employee’s perception of expectancies between his effort and performance is greatly affected by a leader’s behavior. The leaders help group members in attaining rewards by clarifying the paths to […]

12916 Importance of Corporate Dressing

Corporate dressing refers to the art of dressing formally and correctly. Corporate dressing helps an individual to dress according to his work profile and organization culture. Formal dressing, if done correctly goes a long way in shaping one’s personality. People take you seriously if you are dressed sensibly. Remember no one likes to speak to […]

9461 The Global Political Economy and its Evolution through the Decades

The Evolution of the Global Political Economy The global political and economic system has undergone many changes over the last few decades. If the aftermath of World War 2 was to bring about the existence of two opposing camps consisting of the United States and the Soviet Union leading to the cold war, the post […]

Search with tags

  • No tags available.

What is Report Writing?

A report can be defined as a testimonial or account of some happening. It is purely based on observation and analysis.

A report gives an explanation of any circumstance. In today’s corporate world, reports play a crucial role. They are a strong base for planning and control in an organization, i.e., reports give information which can be utilized by the management team in an organization for making plans and for solving complex issues in the organization.

A report discusses a particular problem in detail. It brings significant and reliable information to the limelight of top management in an organization. Hence, on the basis of such information, the management can make strong decisions. Reports are required for judging the performances of various departments in an organization.

An effective report can be written going through the following steps-

  1. Determine the objective of the report, i.e., identify the problem.

  2. Collect the required material (facts) for the report.

  3. Study and examine the facts gathered.

  4. Plan the facts for the report.

  5. Prepare an outline for the report, i.e., draft the report.

  6. Edit the drafted report.

  7. Distribute the draft report to the advisory team and ask for feedback and recommendations.

Effective Report Writing

The essentials of good/effective report writing are as follows-

  1. Know your objective, i.e., be focused.

  2. Analyze the niche audience, i.e., make an analysis of the target audience, the purpose for which audience requires the report, kind of data audience is looking for in the report, the implications of report reading, etc.

  3. Decide the length of report.

  4. Disclose correct and true information in a report.

  5. Discuss all sides of the problem reasonably and impartially. Include all relevant facts in a report.

  6. Concentrate on the report structure and matter. Pre-decide the report writing style. Use vivid structure of sentences.

  7. The report should be neatly presented and should be carefully documented.

  8. Highlight and recap the main message in a report.

  9. Encourage feedback on the report from the critics. The feedback, if negative, might be useful if properly supported with reasons by the critics. The report can be modified based on such feedback.

  10. Use graphs, pie-charts, etc to show the numerical data records over years.

  11. Decide on the margins on a report. Ideally, the top and the side margins should be the same (minimum 1 inch broad), but the lower/bottom margins can be one and a half times as broad as others.

  12. Attempt to generate reader’s interest by making appropriate paragraphs, giving bold headings for each paragraph, using bullets wherever required, etc.

Article Written by

MSG Team

An insightful writer passionate about sharing expertise, trends, and tips, dedicated to inspiring and informing readers through engaging and thoughtful content.

Leave a reply

Your email address will not be published. Required fields are marked *

Related Articles

Corporate Meetings

MSG Team

Components of Communication Process

MSG Team

Communication Barriers – Reasons for Communication Breakdown

MSG Team