Information System for Recruitment and Selection

Introduction

Human resource is one of the pillars which defines a strong and successful organization. Workforce is the backbone of any organization and form integral part of its strategic plans and initiatives.

Recruitment and Selection

Recruitment and selection are two of the main function carried out by human-resource department. An organization undertakes recruitment under following circumstances:

• If the organization is implementing business expansion plans. This expansion may be in line with an increase in sales. Company may be looking forward to exploring brand new markets or coming out with new products.

• If there is attrition within the existing workforce. This attrition could be that existing employees are moving to other employers or changing industry or employee has some personal reason like sickness, maternity, etc.

• Organization also undertaken recruitment if they require employees with a specific skill set which they currently don’t have.

• If business is changing base of operation. In such case many employees may not prefer re-locate hence the need for recruitment.

Change in Employee Mix

The current workforce is constantly evolving with regard to the employee mix. Organizations are moving more and more toward temporary employees. Furthermore, there is an increase in single parent employees. Women as percentage of workforce have as well significantly increased. Human-resource manager needs to be aware of these changes and develop a recruitment process accordingly.

Recruitment Management System

Every Human resource department has a team to manage the recruitment and selection process. Information systems have made it possible for companies to have a dedicated tool which helps in organizing the complete recruitment and selection process.

Recruitment management system greatly enhances the performance of recruitment process and delivers efficiency to the organization. The key characteristics of the recruitment management system are as follows:

• Organize the whole recruitment process in a well-defined and manageable manner.

• The system enhances and facilitates comprehensive, reliable, faster and precise online application management.

• The system reduces the overall recruitment time cycle, thereby reducing cost for the company.

• The system consolidates online application, outside recruitment agency process, interview stage, etc.

• The system stores all the applicant information within the database as to facilitate faster future requirement processing.

• The system facilitates a user friendly interface between applicant, talent acquisition team and online application link.

• The system has various tools to improve overall productivity of the recruitment process.

Selection

Selection is a process through which candidate’s qualification and job’s requirement are matched as to establish suitability for the open position. The selection needs to have structured and definite process flow.

Selection process consists of various steps like interview, aptitude test, interaction with hiring manager, background verification, job offer and job acceptance.

Recruitment and Selection

Recruitment is a process in which there is search for potential applicants for various open positions, where as selection is a process in which candidates are short listed based on their potential.

Employee recruitment and selection are building block of any successful organization. In recent years, information system has played major role in driving efficiency in the process through standardization and process evolution.