MSG Team's other articles

12447 Benefits of Enterprise Risk Management

In the previous article, we have discussed the concept of enterprise risk management (ERM) and how it is different from traditional risk management. We also discussed how enterprise risk management (ERM) is now being adopted by an increasingly large number of companies across the world. This large-scale adoption is because of the various benefits which […]

9490 The Great American Pyramid Schemes

Donald Trump has promised to make America great again. He may have a bigger task on his hand than he previously thought. The American social life is plagued by many erroneous policies of the past government. It will take a lot of hard work to get rid of these policies. This is because these policies […]

12977 Crisis Management Model

Crisis refer to unplanned events which cause harm to the organization and lead to disturbances and major unrest amongst the employees. Crisis gives rise to a feeling of fear and threat in the individuals who eventually lose interest and trust in the organization. Crisis Management Model Gonzalez-Herrero and Pratt proposed a Crisis Management Model which […]

11565 Tips for Professionals to be a Good Team Member

Individuals should work in teams at workplaces so that the work is accomplished at a much faster rate and errors are reduced to a large extent. A single human being takes more time to complete a task as compared to individuals working in a team. In a team people can discuss issues among themselves and […]

9820 Importance of Character in Personality Development

Let us first understand what does character mean? Character refers to the sum of an individual’s qualities and characteristics which differentiate him/her from others. An individual’s character is actually an amalgamation of his/her qualities which makes him unique and helps him stand apart from the rest. Character plays an essential role in Personality Development Remember […]

Search with tags

  • No tags available.

Written communication has great significance in today’s business world. It is an innovative activity of the mind.

Effective written communication is essential for preparing worthy promotional materials for business development. Speech came before writing. But writing is more unique and formal than speech.

Written Communication

Effective writing involves careful choice of words, their organization in correct order in sentences formation as well as cohesive composition of sentences. Also, writing is more valid and reliable than speech. But while speech is spontaneous, writing causes delay and takes time as feedback is not immediate.

Advantages of Written Communication

  • Written communication helps in laying down apparent principles, policies and rules for running of an organization.

  • It is a permanent means of communication. Thus, it is useful where record maintenance is required.

  • It assists in proper delegation of responsibilities. While in case of oral communication, it is impossible to fix and delegate responsibilities on the grounds of speech as it can be taken back by the speaker or he may refuse to acknowledge.

  • Written communication is more precise and explicit.

  • Effective written communication develops and enhances an organization’s image.

  • It provides ready records and references.

  • Legal defenses can depend upon written communication as it provides valid records.

Disadvantages of Written Communication

  • Written communication does not save upon the costs. It costs huge in terms of stationery and the manpower employed in writing/typing and delivering letters.

  • Also, if the receivers of the written message are separated by distance and if they need to clear their doubts, the response is not spontaneous.

  • Written communication is time-consuming as the feedback is not immediate. The encoding and sending of message takes time.

  • Effective written communication requires great skills and competencies in language and vocabulary use. Poor writing skills and quality have a negative impact on organization’s reputation.

  • Too much paper work and e-mails burden is involved.

Article Written by

MSG Team

An insightful writer passionate about sharing expertise, trends, and tips, dedicated to inspiring and informing readers through engaging and thoughtful content.

Leave a reply

Your email address will not be published. Required fields are marked *

Related Articles

Corporate Meetings

MSG Team

Components of Communication Process

MSG Team

Communication Barriers – Reasons for Communication Breakdown

MSG Team